Board Elections
- PRESIDENT
ROLE DESCRIPTION: Elected volunteer responsible for oversight of the chapter and the board. The president shall direct the activities of the other board members in accordance with the chapter bylaws.
ROLES AND RESPONSIBILITIES:
Direct the chapter’s strategic goals
Achieve the chapter vision, mission and objectives as detailed by the chapter board, PMI and chapter business plans
Direct the activities of other officers toward chapter goals and objectives
Ensure that the chapter board works together as a team
Represent the chapter at public events
Ensure strategic alliance, planning and annual reporting
Be ultimately accountable for all board operations and chapter activities
Act as a liaison between the chapter and PMI
Ensure that the charter renewal is updated and that the chapter is in compliance as specified by PMI
Preside over the board of directors meetings and the annual general membership meeting
Ensure that all chapter business is being done legally and ethically
Assume responsibility for the overall functioning of the chapter
Legally represent the organization (this role can be co-dependent with the VP/Director of Finance)
Ensure statutory and regulatory compliance in consultation with the VP/Director of Finance
With the board, ensure prudent disbursement of chapter funds
Drive implementation of PMI policies and guidelines and ensure that they are reflected in chapter processes
Manage periodic policy audits
Promote leadership development opportunities for board development
Develop and implement a succession and transition plan
STRATEGIC AND BUSINESS MANAGEMENT SKILLS:
Management Skills
Organization Management
PMI Knowledge and Experience
Volunteer Recognition and Appreciation
LEADERSHIP SKILLS:
Ability to Delegate Effectively
Coaching and Mentoring
Conflict Resolution Skills
Skilled in Strategic Planning and Process Execution
Team Building Skills
Estimated Volunteer Hours per Month: 30-40
Average Years of Project Management Experience: 18
Average Years of PMI Volunteer Experience: 7.5
Chief Operating Officer
ROLE DESCRIPTION: Successor to the president; elected volunteer who will assist the president with his or her duties of managing the chapter and assume the role of the chapter president if the president is unable to perform duties for any reason.
ROLES AND RESPONSIBILITIES:
Represent the president in his or her absence
Assume the role of president the year following successful completion of his or her duties in this role (depending on chapter bylaws)
Assume the role of president if the president is unable to perform duties for any reason
Assist the president in his or her duties
Oversee the operations committee
Serve as member ex-officio with the right to vote on all committees except the nominating committee
Develop and implement succession and transition plan
STRATEGIC AND BUSINESS MANAGEMENT SKILLS:
Budget Management
Financial Planning
PMI Knowledge and Experience
Resource Management
LEADERSHIP SKILLS:
Ability to Delegate Effectively
Decision Making
Skilled in Strategic Planning and Process Execution
Team Building Skills
Estimated Volunteer Hours per Month: 20–30
Average Years of Project Management Experience: 17
Average Years of PMI Volunteer Experience: 7
Vice President, IT / Technology
Volunteer Job Description
Information Technology | Technology Governance | Data Analytics | Chapter Operations
Position Summary
The Vice President, IT / Technology is responsible for leading all aspects of chapter technology, including technology acquisition, support and maintenance, data analytics, technology governance, information security alignment, and long-range and annual technology planning. This volunteer partners with chapter leaders, board members, volunteers, and vendors to ensure technology solutions support the chapter’s operational needs, improve the membership experience, and comply with applicable chapter and PMI procedures, guidelines, and information security policies.
The role also drives the chapter’s technology vision and strategy by identifying opportunities for improvement, translating business needs into technology initiatives, and supporting successful planning, delivery, implementation, and ongoing operation of technology solutions.
Key Responsibilities
1. Technology Acquisition and Strategy
Participate in request for proposal (RFP) activities and contract negotiations, while not serving as the sole negotiator.
Research new technologies, platforms, tools, and features that may improve chapter efficiency, operational effectiveness, and the membership experience.
Assess and report on the feasibility, value, risks, dependencies, and implementation considerations of proposed technology initiatives.
Collaborate with chapter leadership to propose technology initiatives aligned with chapter strategy and business needs.
Gather, document, and validate business requirements for technology solutions and process improvements.
Oversee proposed technology initiatives from concept through implementation planning.
Lead implementation planning, including scope, schedule, stakeholder engagement, risks, communications, training needs, and transition activities.
2. Technology Support and Maintenance
Provide administrative support for chapter technologies, systems, tools, and platforms.
Maintain working knowledge of operational technologies in place and provide backup administrative support as needed.
Ensure chapter-owned, rented, or leased technology equipment is tracked, maintained, and in good working order.
Provide regular technology status updates to chapter leaders and board members.
Communicate service level expectations and service level agreements (SLAs) for issue and request intake processes.
Manage, recruit, and onboard internal and external technology volunteers; ensure timely responses to technology support requests.
Monitor applications and technology services to support reliability, continuity, and effective chapter operations.
3. Data Analytics and Reporting
Partner with membership and governance teams, where appropriate, to support data reporting, operations, and analytics.
Provide general data support in accordance with current and future PMI membership and data protection policies, including gathering, organizing, and providing requested data.
Create awareness of available data sources and the value proposition of reporting and analytics for chapter decision-making.
Prepare and share analytic reports for chapter leaders, including referral sources, email conversion, A/B testing and web analytics, system reports, and operational defects in IT systems.
4. Governance, Compliance, and Information Security
Maintain data and transaction services and related processes.
Maintain an inventory of chapter technologies, including platforms, subscriptions, equipment, ownership, renewal dates, and administrative access information.
Ensure compliance with software and subscription licenses acquired by or for the chapter.
Ensure backups and proper archiving occur within the chapter technology infrastructure.
Maintain processes and methods for access rights to chapter systems, including onboarding, offboarding, role changes, and periodic access reviews.
Assess technology and information security risks in chapter systems, partnering with the governance team where appropriate.
Ensure compliance with chapter and PMI information security policies, including member, nonmember, and vendor information security requirements.
Develop and implement a succession and transition plan for the VP IT / Technology role.
5. Technology Operations and Planning
Plan, track, and deliver IT-related services used to benefit chapter operations, programs, volunteers, members, and stakeholders.
Work with technology team members, board members, committee leaders, and volunteers to identify opportunities to improve chapter technology and infrastructure.
Submit budget and schedule estimates for proposed technology initiatives and operational needs.
Provide recommendations for system upgrades, process improvements, platform enhancements, and technology roadmap priorities.
Assist in defining business capabilities needed to support chapter goals and activities.
Identify upcoming technology needs based on chapter plans, events, programs, services, and activities.
Develop and maintain technology roadmaps focused on sequencing, dependencies, resource needs, risks, and implementation timing.
Stay current on technologies adopted by PMI, other PMI chapters, and comparable volunteer-led associations.
Required Skills and Competencies
Business Acumen Skills
Power Skills
Contract and vendor management
Data analysis and reporting
Organizational change management
Management
Technical application
Stakeholder engagement
Communication and active listening
Collaboration and relationship building
Problem solving and decision-making
Adaptability and continuous improvement
Preferred Qualifications
Experience supporting technology operations, business systems, digital tools, websites, CRM/email platforms, collaboration tools, analytics platforms, or volunteer-led technology environments.
Experience gathering requirements, coordinating implementation activities, managing vendors, or supporting technology projects.
Working knowledge of information security, access management, data protection, and basic technology governance practices.
Ability to translate business needs into practical technology recommendations and communicate technical topics to nontechnical stakeholders.
Familiarity with PMI chapter operations, PMI procedures, chapter bylaws, or nonprofit/association operations is helpful but not required.
Title: VP of Professional Development
Term: Two Years
Responsibilities:
The Vice President of Professional Development is responsible for professional development, education and chapter events in accordance with chapter policies and bylaws, to include:
The establishment and management of chapter professional development programs, live and online
The preparation and maintenance of PMI’s certifications
The development and maintenance of relationships with local colleges and universities
The establishment and maintenance of relationships with Authorized Training Partners (ATPs)
The Vice President will also collaborate and provide guidance to the Career Development Director, Certification Director and the Youth & Impact Coordinator.
Specific Duties:
Define strategies for improvement in professional development/training programs
Develop and implement a chapter professional development plan, including a program roadmap for professional development content programs
Develop plans for and coordinate the chapter’s external educational activities, such as, workshops, courses, professional development days and other educational activities
Manage chapter-created credential examination review courses and other such courses
Provide information to members and non-members on career development
Provide information and guidance to members and non-members on certification/re-certification in the context of PMI
Work with marketing to promote the education, certification, as well as training opportunities offered by the chapter
Seek new project management professional development programs and services through networking with other educational organizations and PMI chapters
Promote the project management profession through the planning and coordination of special events, as identified by the chapter board, designed to enhance and expand the skills and knowledge of project managers
Advance the project management profession through the planning and coordination of special events, as identified by the chapter’s board
Develop and implement a succession and transition plan
Title: VP of Administration
Term: Two Years
Responsibilities:
The Vice President of Administration is responsible for the planning and execution of the annual awards program for the annual Awards and Recognition banquet. Taking board meeting minutes, and planning election schedule for the membership of the Space Coast Florida Chapter. The Vice President is responsible for providing direction to the Director of Awards and Elections. The VP is to create the speaker Certificate of Appreciation documents, framing, and providing it to the President prior to the speaking event.
Specific Duties:
Lead and direct the activities of the Director of Awards and Elections
Monthly check the Chapter Mailbox for mail
Order board members business cards and badges
Must Attend all virtual and in-person meetings and take meeting minutes and action items and order/bring food to the board meetings
Create the speaker Certificate of Appreciation documents
Update Org chart and contact list.
Plan, manage and execute awards program for the annual Awards and Recognition event at last Quarterly event.
Manage schedule for the yearly election but not interfere in election nominations conducted by the Director of Election. Elections are secretly managed by Dir of Awards and Elections.
