Board Elections

• Term: Two Years: (Even Numbered Years) 
• Responsibilities: 
  The Vice President of Communications is responsible for the coordination of all Chapter membership communications. The Vice President will develop and manage the processes, procedures and schedules for all membership communications content, including the Newsletter, the Website, emails, and print media. Additionally, this role is responsible for the chapter’s Microsoft 365 tenant and is tasked with IT administration configuration and troubleshooting items when needed. 
• Specific Duties: 
  • The Vice President Communications supports the Board in communicating the Chapter’s endeavors to membership. 
  • Establishes Communications plan and schedule and manages the development and publication of all communications. 
  • The position is responsible for the visibility and review of the Communication plan and schedule at monthly board meetings. 
  • This position is responsible for ensuring the privacy and security of member data per PMI policy. 
  • Manage the Azure AD tenant and Microsoft 365 licensing and user accounts 
    Support event logistics by creating and managing Teams links for chapter virtual events 
  • Maintains and delivers all permanent records to the position successor as required (turnover document). 

DESCRIPTION:
Elected volunteer responsible for managing financial operations, maintaining and presenting all financial records required for chapter operations in accordance with
chapter bylaws, local legislation* requirements and the PMI Code of Ethics and Professional Conduct.

RESPONSIBILITIES:
1. Manage accounts receivable and payable and all financial portfolio activities, including but not limited to the collection of chapter dues from PMI, payments for chapter meetings or special events and the payment of all chapter bills in accordance
with the chapter board of directors.
2. Establish and maintain all required chapter bank accounts and/or similar financial transactions; arrange for officer signatures and/or approval as required.
3. Provide financial reporting regarding the state of financial assets and chapter activity to chapter membership and board of directors.
4. Prepare the annual financial statements, reports and any other mandatory financial documentation required by local legislation* and liaise with a dedicated financial/tax consultant, if available.
5. Maintain the annual budget: assist each chapter functional area in creating their respective budgets aligned with the annual pan based upon their desired services/programs for the coming year, tracking and monitoring of expenditures,
reporting spending and available funding for each functional area and assisting in procurement services and pricing.
6. Open and close accounts as deemed necessary for the management of chapter funds with approval from the chapter board of directors.
7. Assist with the annual planning by providing relevant budget and financial information.
8. Assist with and contribute to the budget planning and goal setting, investing, and forecasting for the upcoming years, both short term (1 year) and long  erm (next 2 to 3 years).
9. Track accounting and spending monthly, annually and by chapter event for accurate recordkeeping.
10. Assist chapter president in completing financial session on charter renewal online form and provide PMI with financial documentation necessary for chapter’s annual charter renewal process.
11. Prepare financial guidelines and procedures for the chapter along with board.
12. Maintain and ensure compliance with all financial operational processes to ensure continuity of chapter operations and define, document and maintain chapter policies including financial reserve policies, investment policies, and record retention and destruction policies established by the board of directors.
13. Ensure the chapter has reviewed and submitted required tax filings and/or government required payments.
14. When required, facilitate and collaborate with any auditors efficiently and with the utmost integrity.
15. Recommend improvements in the financial processes to the board.
16. Keep an up-to-date inventory of all of the financial and physical assets of the chapter.
17. Serve as liaison with PMI on financial matters.
18. Complete a cost-benefit analysis of all activities proposed by the board of directors.
19. Review any chapter contract, agreement and insurance.
20. Review and reconcile bank accounts monthly.
21. Develop and implement succession and transition plan for the role.

Term: two years 
Responsibilities: 
The VP of Logistics shall maintain inventory in storage, manage storage, and manage all logistics of every chapter event.   
Specific Duties: 
Maintain storage inventory and equipment. 
At events, print out paid registrants list form website and provide name tags. 
At events, make sure and collect money for unpaid and walk in at events.  
Prior to events, ensure audio, visual, presentation equipment is working and available.   
At events, learn to operate, teach, and assist presenter the audio, visual and presentation equipment.  
At events, display all chapter banners, tablecloth, and advertising materials.  
At events, had out swags to attendees.  
At events, conduct attendees survey to provide better service for future events.  

Term:  Two Years  
Responsibilities: 
The Vice President of Membership is responsible for the development and delivery of high-quality Networking Social Events, recruiting and retaining members to the membership of the Space Coast Florida Chapter. The Vice President is responsible for providing direction to the Director of Membership and the Director of Military Liaison to provide the highest quality Network Social events in Brevard County. This position also has overall responsibility for the planning and execution of the Networking Social Events, new member orientation, new member recruiting, reporting membership status, strategies to retain membership and leading in assisting active military into civilian life.   
Specific Duties: 
 
Lead and direct the activities of the Director of Member Services and the Military Liaison to schedule high quality Networking Social Events. 
Establish the policies and procedures to assist active military into civilian life. 
Plan, manage and execute monthly Networking Social events. 
Book, manage, provide venues for Networking Social events. 
At Board meeting, provide membership Status report.  
At Board meeting, provide strategy to recruit and retain membership. 
Lead and conduct quarterly new member virtual orientation. 
Monitor the quality of all Networking Social delivered and implement improvement initiatives to improve Networking Social quality. 

Term:  Two Years  
Responsibilities: 
The Vice President of Programs is responsible for the development and delivery of high quality programs to the membership of the Space Coast Florida Chapter. The Vice President is responsible for providing direction to the Director of Programs and the Director of Community Outreach to provide the highest quality programs at dinner meetings and events in Brevard County. This position also has overall responsibility for the planning and execution of the Quarterly dinner and for the program for the annual Awards and Recognition banquet. 
Specific Duties: 
 
Lead and direct the activities of the Director of Programs and the Community Outreach Director to schedule high quality programs. 
Establish the policies and procedures for maintaining a Speaker’s Register, providing board visibility and a resource for finding and booking speakers. 
Plan, manage and execute quarterly dinner events. 
Book, manage, provide speaker for quarterly dinner events. 
Lead the planning for the annual Awards and Recognition event at last Quarterly event 
Monitor the quality of all programs delivered and implement improvement initiatives to improve program quality.